Today, individuals and corporations are exploring ways to simplify processes and operations. People are investing in technologies to save time and effort. Newer and more potent tools are being churned out to provide convenience and accessibility. A similar approach has been adopted to replace physical signatures with E-signatures.
E-signatures are just like physically signed identifications but it’s done using a touch-based device. This eliminates carrying physical paper-based documents to impose signatures. While this is a very convenient service, many people make mistakes when using it. These mistakes can often be problematic and can land people in trouble.
Keep reading this article to learn about critical mistakes to avoid when using E-signatures.
Top 6 Mistakes to Avoid When Using E-Signatures
E-signatures are today used in numerous industries. We see its increased use in organizations such as banks, shipment companies, logistics, legal firms, and more. Many people think that implementing e-signature technology is very simple. They opt for cheap and unverified tools to create and process digital signatures. However, it can be risky for both the company and its clients.
That being said, let’s delve deeper to explore the top mistakes to avoid when using e-signatures.
1. Disregarding Compliance
One of the top mistakes people make when using e-signature tools is disregarding compliance. Signatures are not just a way to move forward with documents, they serve as appropriate authentications. A signature lets other parties know that you have agreed to move forward on acceptable terms. The signature itself is a binding and enforcing factor in the sight of law.
This is why you can’t disregard compliance and regulation when it comes to using e-signature tools. Many countries have strict regulatory standards when it comes to digital and e-signatures. This is why you must opt to use software and signing technology that can stand in a court of law. You must check every aspect in detail before procuring such tools. You can consult Kofax UAE partners to get help in acquiring e-signature tools that comply with international standards.
2. Application Not Mobile Friendly
One more mistake to avoid when using e-signature tools is to ignore applications that aren’t mobile-friendly. Today, mobile devices are used more than any other technology out there. Without the support of mobile devices, no application can succeed in the market.
Similar is the case for e-signature software. If it doesn’t have mobile functionality, it can be of no use. If the machine and software are limited to a desktop machine, you’ll have to visit a certain location repeatedly. This is why always opt for an e-signature tool that is mobile-friendly.
3. Using an Image Signature
Another mistake people make when utilizing e-signatures is that they use an image signature. Many people mistake e-signatures for digital images. They think that it is just like a photograph that you can paste anywhere and authenticate operations and transactions.
However, the truth is completely the opposite. E-signature software uses real-time processing to validate your signature. As soon as you make a sign on the device, it is scanned by the system to check for authenticity. If any issue or mistake is found, it will alert the owners/stakeholders instantly.
Read also: The Role of CPaaS in Transforming Business Communications
4. Lack of Audit and Tracking
One more mistake to avoid when using e-signatures is not to consider audit and tracking. When someone signs any piece of document, they want to remain certain about it. This is equally true when you use digital signature software.
Without proper tracking and auditing, you won’t know who or when your signature was used. However, when you get authentic e-signature tools from renowned manufacturers, you get the track and audit functionality. With a single click, you can find out where and when your signature was used and processed.
5. No Encryption Tools
Another mistake people make when using e-signatures is not utilizing encryption technology and tools. Encryption is the paradigm of modern security. Without encryption, your data and confidential information are never safe. When you sign a document or authentication digitally, it goes from the host device to the server side.
If the communication somehow is interrupted somehow, it can lead to getting stolen. This is why the e-signature tool must have encryption in the software. With encryption, all the information is scrambled and distorted. It can only be decrypted at the authenticated endpoints. In case someone tries to access and decrypt such information, they would fail to read it.
6. Using Unsecure Software
The last and most critical mistake to avoid when using e-signatures is to disregard unsecure software. Many organizations and people want to save costs. However, in doing so they end up purchasing unsecured and non-verified e-signature software. Such an application might save them some money but can compromise their security to extreme ends.
A signature is the identity of an individual. If it gets replicated or copied, it can be misused greatly. This is why using secure and tested software is beneficial for individuals and organizations. You must acquire e-signature tools that have built-in security. This involves multifactor authentications, PIN/password locking, secure endpoints, and more. You can contact Kofax UAE suppliers to get secure e-signature software and never worry about your credentials getting compromised.
Sign Documents Securely with E-signature Software
Signing documents digitally is not just an option today, it’s a necessity. It saves time and provides convenience. If a physical signature can take days to process, with e-signature technology, it can be processed within minutes. Not only is it secure but it also diminishes any chances of fraud or replication. Get in touch with a reputable supplier to acquire robust e-signature tools.
